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Send e-mail as securely as a letter
and seal IncaMail for public authorities

Sending and receiving documents – part of everyday life at almost all public authorities. Sending extracts from registers, proof of job applications and so on by e-mail rather than by letter saves a lot of time and money. But it unfortunately also involves big risks. If you mail information of this kind in an unsecured digital format, you can soon come into conflict with the Swiss Federal Act on Data Protection (FADP) and the EU General Data Protection Regulation (GDPR).

IncaMail can help. With IncaMail, you can send confidential documents to any recipient in a verifiable and encrypted format, directly from your usual e-mail client or business software. Quick to implement, easy to use and absolutely compliant with data protection requirements.

IncaMail for your public authority Product variants and more information

IncaMail for your public authority

The advantages for you with IncaMail

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Simple

You can use IncaMail to send e-mails directly from an existing e-mail client (e.g. Outlook) or from business software (e.g. SAP). This saves valuable time.
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Secure

IncaMail encrypts all data. In this way, IncaMail protects against data loss, improper manipulation and unauthorized access. Third parties have no means of reading the content of messages.
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Data protection compliant

IncaMail meets all EU and Swiss compliance requirements. This ensures that data is exchanged in compliance with data protection regulations.
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Verifiable

Swiss Post documents and seamlessly verifies the sending and receipt of IncaMail messages.
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Recognized

IncaMail is recognized as a secure delivery platform by the Swiss Federal Department of Justice and Police (FDJP). IncaMail is compatible with all federally approved delivery platforms.
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Efficient

IncaMail improves the efficiency of business processes. This can reduce the time required to carry out processes, which in turn reduces costs.

SIK/CSI member? Special prices! Your special advantage

Authorities and administrative bodies can benefit from special SIK/CSI conditions when purchasing IncaMail. IncaMail Customer Service would be pleased to help if you need any additional information.

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« By introducing IncaMail to send electronic salary documents, a successful project has been developed in which processes were streamlined and routine tasks organized more efficiently. »
Go to the case
Kanton Luzern optimiert den Lohn- und Gehaltsabrechnungsprozess mit IncaMail

As a modern employer, the Canton of Lucerne relies on digital processes

« IncaMail enables us to communicate with our customers faster, more directly and in compliance with regulations. And data security is also guaranteed at all times. »
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IGE nutzt IncaMail für die Zustellung von Schutzrechten

Mirko Galli, Head of Service Development and Innovation at the Swiss Federal Institute of Intellectual Property

Simple, secure, legally compliant More possibilities with IncaMail

With IncaMail, Swiss public authorities avoid data protection risks

The challenge of FADP and GDPR Avoid data protection risks

Normal e-mails are not only insufficiently protected, they also fail to meet the requirements of the Federal Act on Data Protection. Under Switzerland’s Federal Act on Data Protection, all personal data relating to an identified or identifiable person must be protected. This includes a person’s first name and last name, but also a lot of other data that public authorities process on a daily basis. Protecting personal data from unauthorized access is an obligation. Sending this kind of data via e-mail in an unprotected format risks incurring heavy fines. 

Electronic registered mail Acceptance receipts as proof

Do you need to send a lot of mail via “registered mail” for regulatory reasons? If so, IncaMail’s “Registered” mailing option is perfect for you! Send important documents conveniently and securely by e-mail – directly from your existing e-mail infrastructure (e.g. Outlook) or business software (e.g. SAP). 

Sending and receipt are documented and verifiable. That’s why IncaMail’s “Registered” mailing option is also legally approved for various official procedures (e.g. civil/criminal proceedings, debt collection proceedings and bankruptcy proceedings). This saves time and money.
E-Voting-Laptop
E-Voting-Laptop

Electronic registered mail Acceptance receipts as proof

Do you need to send a lot of mail via “registered mail” for regulatory reasons? If so, IncaMail’s “Registered” mailing option is perfect for you! Send important documents conveniently and securely by e-mail – directly from your existing e-mail infrastructure (e.g. Outlook) or business software (e.g. SAP). 

Sending and receipt are documented and verifiable. That’s why IncaMail’s “Registered” mailing option is also legally approved for various official procedures (e.g. civil/criminal proceedings, debt collection proceedings and bankruptcy proceedings). This saves time and money.
Swiss public authorities rely on secure delivery platform IncaMail

A wide variety of possible uses What you can send with IncaMail

The range of possible uses for IncaMail is broad. Find out which documents your public authority could send securely via IncaMail in future. 

 

  • Human resources: Payslips, time sheets, salary statements, pension fund statements
  • Court / judiciary: Use in various official procedures, such as civil and criminal proceedings or debt collection and bankruptcy proceedings, court decisions, communication with lawyers
  • Regional employment center: Communication with jobseekers, course providers, etc.
  • Commercial registry: Extracts
  • Tax administration: Tax assessment notices Steuerbescheide
  • Office of Personnel: Payslips
The integration miracle

The integration miracle Compatible with your infrastructure

IncaMail can be integrated into existing e-mail clients (e.g. Outlook and Office 365). It can also be linked to business software such as SAP and Abacus. You can use IncaMail to send messages from your usual software environment with a single click. Messages can be received at all recipient addresses worldwide and on any device, whether desktop, laptop, tablet or smartphone. IncaMail is a user-friendly, intuitive tool for efficient work practices.

The integration miracle Compatible with your infrastructure

IncaMail can be integrated into existing e-mail clients (e.g. Outlook and Office 365). It can also be linked to business software such as SAP and Abacus. You can use IncaMail to send messages from your usual software environment with a single click. Messages can be received at all recipient addresses worldwide and on any device, whether desktop, laptop, tablet or smartphone. IncaMail is a user-friendly, intuitive tool for efficient work practices.

The integration miracle
Free Large File Transfer up to 1 GB

Free Large File Transfer up to 1 GB

You can use IncaMail “Large File Transfer” (LFT) to send large data volumes of up to 1 gigabyte from your e-mail client absolutely securely and without additional costs. IncaMail saves the data in encrypted form and sends the recipient an IncaMail message with a download link. The recipient can then use this link to download the files securely. IncaMail saves the files for a maximum of seven days. After that, they are permanently deleted. Sending large volumes of data has never been so easy for public authorities.

 

For more information about sending large files, see “Information for senders”.

Are you interested in IncaMail?

We’d be happy to send you more information about the options, applications and customer experiences via e-mail.

Request information

Questions about IncaMail? We will be happy to help.

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    Give us a call

    Switzerland & international
    +41 848 000 414

    CHF 0.08/min. from landline
    phones within Switzerland

    Germany
    0951 6029 79 98

    Local rate

  • 1001

    Write to us

    Send us your query directly online
    Contact form
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    Online help

    Consult FAQs via the convenient online help
    Online help
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    Our address

    Post CH Communication Ltd
    IncaMail
    Wankdorfallee 4
    3030 Berne
    Switzerland

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