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IncaMail for business software Send bulk mailings securely

Sending documents such as contracts, tax assessment notices and payslips via e-mail is fast, efficient, and convenient. But data protection is particularly important in these cases. With IncaMail, you can send sensitive information in a verifiable, encrypted format – directly from your existing business software.

  • Simple: Thanks to its flexible interfaces, you can connect IncaMail to your business software. All without the need for a costly IT project.
  • Secure: IncaMail encrypts all data. In this way, IncaMail protects against data loss, improper manipulation and unauthorized access.
  • Data protection compliant: IncaMail meets all EU and Swiss compliance requirements. This ensures that data is exchanged in compliance with data protection regulations.
  • Efficient and sustainable: Thanks to IncaMail, you no longer have to send important documents physically – allowing you to save on costs and benefit the environment.
  • Verifiable: Swiss Post documents and seamlessly verifies the sending and receipt of IncaMail messages.
  • Device-independent: IncaMail works independently of devices and systems, and also across national borders.
  • Recognized: IncaMail is recognized as a secure delivery platform by the Swiss Federal Department of Justice and Police (FDJP). IncaMail is compatible with all federally approved delivery platforms.

Purchase for HR software     Buy for another application


Digital payslips – why?

Payslips by e-mail – isn’t that arduous? What’s the benefit for employees and companies? Marin Bogdan, IncaMail expert at Swiss Post, explains.

Here’s how easy it is to use IncaMail

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    Thanks to flexible interfaces, it’s easy to connect IncaMail to your business software.

  2. 2

    You can send individualized documents, along with a message, directly from your business software.

  3. 3

    Your recipients receive signed e-mails from Swiss Post.

  4. 4

    Click on “Read” to open the message with your personal IncaMail password or key link.


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Some of our customers

Numerous companies from a range of different sectors worldwide already place their trust in secure, verifiable communication with IncaMail.


As a modern employer, the Canton of Lucerne streamlines its procedures and organizes routine work more efficiently by sending payslips electronically.

The Canton of Lucerne is digitizing its human resources systems

The software provider Nexus Ltd keeps its procedures streamlined by taking advantage of the opportunities provided by digitization. These include the electronic mailing of payslips via IncaMail.

The Donaueschingen-based software provider is making its HR smarter

« The service means we can now keep up with the times and send important documents to our employees electronically – completely securely and in compliance with data protection laws. »

Joachim Dick, Director of HR Services, Zollner Elektronik AG

« It took a day to integrate the smahrt-eDoc module and connect it to the IncaMail service, and it was just as quick to establish the secure IT connection to the print center for data transmission. »

Gerd Hirth, Head of HR Payroll, Administration & Mailing Office, Alfred Kärcher GmbH & Co. KG

The Liebenau Foundation benefits from an integrated solution that enables them to send payslips efficiently to all employees and locations directly via SAP.

XimantiX and the IncaMail e-mail encryption service from Swiss Post ensure efficiency

« IncaMail enables us to communicate with our customers faster, more directly and in compliance with regulations. And data security is also guaranteed at all times. »

Mirko Galli, Head of Service Development & Innovation at the Swiss Federal Institute of Intellectual Property

The Swiss packaging specialist Dividella uses IncaMail to send electronic payslips directly via its Sage 200 Extra HR software, a simple and time-saving way to manage HR processes.

As a result, their well-qualified HR personnel can better use the time saved to look after employees.

Put your trust in IncaMail now and reap the rewards

Persuaded? We’re delighted to hear it! Get IncaMail quickly and easily. We would be happy to contact you about activation once your purchase agreement is complete.

Purchase for HR software     Buy for another application


More information

Are you interested in IncaMail?

We’d be happy to send you more information about the options, applications and customer experiences via e-mail.

Questions about IncaMail? We will be happy to help.

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    +41 848 000 414

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    0951 6029 79 98

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