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The e-mail with mail secrecy IncaMail for business customers

Sending quotations, contracts, invoices and payslips by e-mail instead of by letter – it’s practical and efficient, but it also involves risks. Normal e-mails are not protected effectively against unauthorized access, nor do they meet the data security requirements in place in the EU (GDPR) and Switzerland (FADP). 

The solution? IncaMail, Swiss Post’s e-mail encryption service. One click is all it takes to send documents such as contracts and quotations directly from your e-mail client – or to send payslips and much more as bulk mailings directly from your business software. IncaMail is quick to implement and easy to use, and it complies with all data protection standards.

IncaMail for every use Product variants and more information

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The advantages for you with IncaMail

Simple

Simple

You can use IncaMail to send e-mails directly from an existing e-mail client (e.g. Outlook) or from business software (e.g. SAP). This saves valuable time.
Secure

Secure

IncaMail encrypts all data. In this way, IncaMail protects against data loss, improper manipulation and unauthorized access. Third parties have no means of reading the content of messages.
Data protection compliant

Data protection compliant

IncaMail meets all EU and Swiss compliance requirements. This ensures that data is exchanged in compliance with data protection regulations.
Verifiable

Verifiable

Swiss Post documents and seamlessly verifies the sending and receipt of IncaMail messages.
Recognized

Recognized

IncaMail is recognized as a secure delivery platform by the Swiss Federal Department of Justice and Police (FDJP). IncaMail is compatible with all federally approved delivery platforms.
Efficient

Efficient

IncaMail improves the efficiency of business processes. This can reduce the time required to carry out processes, which in turn reduces costs.
« It took KWP a day to integrate the smahrt-eDoc module and connect it to the IncaMail service, and it was just as quick to establish the secure IT connection to the Swiss Post Solutions print center in Dettingen for data transmission. »
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Gerd Hirth, Head of HR Payroll, Administration & Mailing Office, Alfred Kärcher GmbH & Co. KG

« The software provider Nexus Ltd keeps its procedures streamlined by taking advantage of the opportunities provided by digitization. These include the electronic mailing of payslips via IncaMail. »
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The Donaueschingen-based software provider is making its HR smarter

« IncaMail enables us to communicate with our customers faster, more directly and in compliance with regulations. And data security is also guaranteed at all times. »
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IGE nutzt IncaMail für die Zustellung von Schutzrechten

Mirko Galli, Head of Service Development and Innovation at the Swiss Federal Institute of Intellectual Property

Simple and secure communication The options for you with IncaMail

IncaMail can be integrated into existing systems with ease

Fits perfectly into your company Easily integrated, simply secure

You can use IncaMail to send messages from your usual software environment with a single click, from both your e-mail client and your business software. Messages can be received at all recipient addresses worldwide and on any device, whether desktop, laptop, tablet or smartphone. Setting up everything is user-friendly, intuitive and quick.

FADP? GDPR? No problem! Legal certainty with a single click

Under Switzerland’s Federal Act on Data Protection, all personal data relating to an identified or identifiable person must be protected. This includes a person’s first name and last name – and a great deal of other data that your company processes on a daily basis. Protecting personal data from unauthorized access is therefore not an option – it is an obligation. Sending this kind of data via e-mail in an unprotected format risks incurring heavy fines. In the EU in particular, GDPR violations are pursued rigorously.

With IncaMail, companies avoid data protection risks
With IncaMail, companies avoid data protection risks

FADP? GDPR? No problem! Legal certainty with a single click

Under Switzerland’s Federal Act on Data Protection, all personal data relating to an identified or identifiable person must be protected. This includes a person’s first name and last name – and a great deal of other data that your company processes on a daily basis. Protecting personal data from unauthorized access is therefore not an option – it is an obligation. Sending this kind of data via e-mail in an unprotected format risks incurring heavy fines. In the EU in particular, GDPR violations are pursued rigorously.

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Numerous potential uses What you can send with IncaMail

The range of possible uses for IncaMail is broad. Find out here which documents your company could send securely via IncaMail in future.

  • Human resources: Payslips, time sheets, wage statements, pension fund statements
  • Energy sector: Electricity bills
  • Insurance / finance: Service invoicing, quotations
  • Law: Various official procedures, such as civil and criminal proceedings or debt collection and bankruptcy proceedings, court decisions
  • Public authorities: Tax assessment notices, extracts from the commercial register
  • Cross-sector: Contracts, strategy papers or quotations

Free Large File Transfer up to 1 GB

You can use IncaMail “Large File Transfer” (LFT) to send large data volumes of up to 1 gigabyte from your e-mail client absolutely securely and without additional costs. IncaMail saves the data in encrypted form and sends the recipient an IncaMail message with a download link. The recipient can then use this link to download the files securely. IncaMail saves the files for a maximum of seven days. After that, they are permanently deleted. Sending large volumes of data has never been so easy. For more information about sending large files, see “Information for senders”.

Kostenfreier Large File Transfer bis 1 GB
Kostenfreier Large File Transfer bis 1 GB

Free Large File Transfer up to 1 GB

You can use IncaMail “Large File Transfer” (LFT) to send large data volumes of up to 1 gigabyte from your e-mail client absolutely securely and without additional costs. IncaMail saves the data in encrypted form and sends the recipient an IncaMail message with a download link. The recipient can then use this link to download the files securely. IncaMail saves the files for a maximum of seven days. After that, they are permanently deleted. Sending large volumes of data has never been so easy. For more information about sending large files, see “Information for senders”.

“Of all things... e-mails?” Savings potential with IncaMail

Three examples of the financial benefits of secure online communication:

  • A law firm saves 75 percent on costs for registered mail

  • A bank saves up to 60 percent on sending PIN letters

  • A company saves up to 60 percent on mailing payslips

Find out now how big the savings potential in your company is!

Sparpotenzial mit IncaMail

Are you interested in IncaMail?

We’d be happy to send you more information about the options, applications and customer experiences via e-mail.

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Contact us We will be happy to help.

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    Post CH Communication Ltd
    Digital Business
    Wankdorfallee 4
    3030 Berne
    Switzerland

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